Privacy Policy

Information We Collect

Through website inquiries

• Your name, email address, and phone number
• Property addresses relevant to your matter
• General information about your legal needs
• Website usage data and basic analytics

From real estate clients

• Purchase or sale contract information
• Financial information required for closing documents
• Loan, mortgage, and wire information
• Property title and deed information
• Homeowners insurance information
• Personal identification for closing compliance (ID, SSN/TIN where required)

From estate-planning clients

• Family, beneficiary, and fiduciary designations
• Asset and property inventories
• Financial account information
• Healthcare preferences and advance directives
• Final wishes regarding disposition of remains, burial, or cremation
• Tax and estate-planning information

How We Use Your Information

Real estate services

• Conducting title searches and examinations
• Preparing closing documents, deeds, and settlement statements
• Coordinating with lenders, realtors, and other transaction parties
• Recording documents with the appropriate Register of Deeds
• Issuing title insurance policies
• Complying with RESPA, Tennessee regulations, and underwriter requirements

Estate-planning services

• Drafting wills, trusts, and related estate-planning documents
• Advising on estate, gift, and tax planning strategies
• Preparing powers of attorney and healthcare directives
• Assisting with probate and estate administration
• Maintaining your documents for future updates

Information Sharing and Disclosure

We do not sell your information. We disclose information only:

• Real estate closings: with parties necessary to complete your transaction — lenders, title insurance underwriters, realtors, co-counsel, and government recording offices — with your consent and as required to close.
• Estate planning: only with individuals you have designated in writing (executors, trustees, agents under power of attorney) and only to the extent authorized by you.
• Legal requirements: when required by law, court order, subpoena, or the Tennessee Rules of Professional Conduct.
• Professional service providers: with vendors who assist us (secure document storage, e-signing platforms, accounting software) under confidentiality agreements.

Data Security

We implement security measures appropriate for sensitive legal and financial information, including:

• Physical security for paper files and original documents
• Encrypted electronic communication with clients where available
• Secure storage of executed estate-planning documents
• Access controls limiting file access to authorized personnel
• Secure disposal of sensitive information when retention is no longer required

Email is not a secure communication channel. Do not transmit wiring instructions, bank account numbers, Social Security numbers, executed contracts, or other highly sensitive information by ordinary email. Wire-fraud schemes targeting real estate closings are common; always verify wire instructions by phone using a number you independently confirm.

Document Retention

• Real estate files: retained in accordance with Tennessee regulatory requirements and our title insurance underwriter guidelines.
• Estate-planning documents: original wills may be stored in our office vault. Copies of trusts and estate plans are retained consistent with professional standards and your written direction.
• Client communications: retained in accordance with the Tennessee Rules of Professional Conduct.

Cookies and Analytics

This website uses cookies and similar technologies for:

• Core website functionality and security (for example, Cloudflare Turnstile, which protects our contact form and reveal features from abuse)
• Basic analytics to measure page traffic and improve our services
• Remembering that you have completed a security verification so you do not have to repeat it on every page

You can disable cookies in your browser settings, but some features of this website (including the contact reveal features) may not work correctly without them.

Your Rights

As a client or prospective client of Vanderpool Title, you have the right to:

• Request copies of legal documents we hold on your behalf;
• Update your contact information;
• Request correction of inaccurate information;
• Request return of original documents (subject to applicable retention requirements);
• Revoke consent for non-essential communications.

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The “Last Updated” date at the top of this page reflects the date of the most recent revision. Your continued use of this website after any update constitutes acceptance of the revised policy.